Request for Bids- Swimming Canada National Events (2012-2016)

Swimming Canada is pleased to present this bid package for its National events from 2012-2016. The purpose of this bid package is to:

Encourage Cities across Canada to submit bids for hosting these events.
Provide interested Cities with information on these events and their economic impact.
Outline Swimming Canada’s decision making process
Provide insight on what factors will be considered within the decision making process.

Cities are invited and encouraged to put forward one inclusive bid for multiple events over this four-year period.

Our goal in producing this bid package is:

To begin relationships with Tourism groups, Hotel Associations and City officials that have not been included in this process in the past.
To draw attention to the vast numbers of hotel rooms being bought by our association on an annual basis.
To increase the quality of our event services and viability through increased involvement by Tourism groups, Hotel Associations and Municipalities.

Who will organize these events and what are you asking us to submit?

We are not asking your City to put together an organizing committee or get involved directly in the hosting of these meets. Rather, once we have made the decision of which City will host each event, we will work directly with our Provincial section and local swimming communities to award the hosting rights and strike the organizing committee.

How will Swimming Canada make their decision?

When setting our event calendar for 2012-2016, Swimming Canada will consider a variety of “non-swimming” factors. In general, this is the bid that we are asking Cities to submit. These non-swimming factors that will impact our decision may include but are not limited to:

Financial assistance being offered for each event (or group of events).
Reductions in our budgeted hard costs, especially pool facility rental charges.
Transportation services (such as buses being provided from hotels to pools.)
Travel allowances for pre-event site inspections from Swimming Canada staff.
Additional hotel room blocks to our IHG hotels, with competitive rates that include a 10% commission to Swimming Canada per room night.

In awarding a bid, Swimming Canada may also consider:

Spreading our event locations across Canada to ensure there is a semblance of travel parity for our members across the country.
Ease of travel for participants to reach the event destination, adequate hotel availability etc.

When setting our event calendar for 2012-2016, Swimming Canada will consider a variety of “swimming” factors such as:

Appropriateness and quality of the City’s swimming facility for the proposed event.
Ability of the Provincial/Local swimming community to host the event.